Privacy Policy

Who We Are

This website is operated by Optimum Building Maintenance LLC, doing business as Optimum Logistics Staffing, a staffing and building maintenance company located at 3148 Broadway Rd, Suite 304, Grove City, Ohio 43123. You can reach us by phone at (614) 381-8742 or visit our main website at optimumlogisticsservices.com.

This site serves two purposes: it hosts our employment application for job applicants, and it provides a secure document portal where our current and former employees can access their own payroll records.

Information We Collect

When you apply for employment with us, we collect the information required by federal and state law to hire and pay you. This includes:

• Your name, address, phone number, email address, and date of birth
• Your Social Security number, required for Form I-9, Form W-4, and tax reporting
• Employment eligibility and work authorization details required for Form I-9
• Tax withholding elections you make on Form W-4 and Ohio Form IT-4
• Bank account and routing numbers, only if you choose direct deposit
• Emergency contact information you provide
• A copy of your government-issued identification

We also record the date, time, and IP address of your application submission and electronic signature, as part of the legal record of your agreement.

How We Use Your Information

We use this information solely to evaluate your application, complete legally required employment paperwork, place you with client worksites, pay you, and meet our tax and recordkeeping obligations. We do not sell your personal information, and we do not share it for advertising purposes. Information is shared only with our payroll provider, government agencies where legally required (such as the IRS, the Social Security Administration, and E-Verify), and client companies where you are placed, limited to what is necessary for your assignment.

How We Protect Your Information

Your data is transmitted over an encrypted HTTPS connection. Social Security numbers and bank account numbers are stored encrypted in our database. Documents are stored outside of the public web directory and can only be retrieved through an authenticated request that verifies the document belongs to the person requesting it. Employee portal accounts require a password that you set yourself, and every login and document download is recorded in an internal audit log.

How Long We Keep It

We retain employment records for the periods required by federal and Ohio law, including Form I-9 retention requirements and payroll tax recordkeeping rules. Applicant records that do not result in employment may be archived after a period of inactivity.

Your Choices

You may request a copy of the personal information we hold about you, ask us to correct anything that is inaccurate, or ask questions about how your information is handled. Contact our office at (614) 381-8742 or in person at the address below. Please note that we cannot delete records we are legally required to retain.